Privacy policy

PROCESSING OF PERSONAL DATA

By “personal data”, we understand any information that can identify you, both directly and indirectly.

By “processing”, we refer to anything we do with such personal data, including collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

By “data controller”, we understand the person responsible for the processing of your personal data, this is the entity which determines the means and purpose of the processing activities. For our website and all related services, the data controller is:

Women Cyber Force (WCF), 122, rue Adolphe Fischer, L-1521 Luxembourg
Email: info@womencyberforce.lu

WHAT PERSONAL DATA DO WE COLLECT ON OUR WEBSITE AND TO
WHICH END?

When you are surfing our website, we collect and process web server logs, including IP addresses, user-agents, URLs, date and time logs. We collect those logs for our legitimate interest as these logs enable the technical and functional management of our website. 

When you apply to become a member, we process and collect certain personal data. The types of personal information that are collected from you include: name, e-mail address, organization name and country of the organization, membership details including payment details. 

As members of the association, we process your name, e-mail address, address, profession, for the purposes of carrying out activities of the association and for compliance with national and international rules. 

We confirm that we process your personal data in a fair and lawful manner and only for the explicit and legitimate purposes as mentioned above. At all times, we strive to ensure that your personal data is adequate, relevant and not excessive in relation to the purposes for which they are processed.

Should you access and use any websites linked to WCF website, your personal data will be processed in accordance with the privacy policies of the respective sites.

DOES OUR WEBSITE USE COOKIES?

No, our website does not use any cookies or analytic components.

HOW LONG DO WE RETAIN YOUR PERSONAL DATA?

In no circumstances, we keep your personal data for a longer period than strictly necessary to fulfill the purpose for which it was collected.

The data will be stored for the strict necessary time to fulfill the above-mentioned purposes. However, if requested by local and national law, certain personal data may be retained for a longer period (for instance for financial issues, such as, but limited to, payment of the annual membership fee, data will be retained for the time required by the national law and for no longer than ten years. 

After expiry of the retention period, we strive to securely erase, destroy or anonymize personal data that is no longer required in relation to the purpose for which they were collected.

SHARING PERSONAL DATA

We formally confirm that we will not sell, rent, or otherwise commercially transfer to or share with a third party any personal data. The data submitted will only be made available to other members for the purposes of carrying out activities of the Association.
We have integrated HubSpot as our Customer Relationship Management (CRM) platform to manage invoices and payments efficiently. HubSpot processes personal data on our behalf under strict confidentiality and security obligations, ensuring compliance with GDPR and other applicable data protection laws. (https://legal.hubspot[.]com/privacy-policy)

SECURITY OF YOUR PERSONAL DATA

We are striving to keep your personal data secure. To that end, we have adopted the appropriate legal, organizational and technical precautions to prevent any unauthorized access and use of your personal data. These measures include but are not limited to the encryption of all traffic between our website and your browser.

YOUR RIGHTS AS A DATA SUBJECT

At WCF we aim to be transparent, not only about how we process personal data about you, but also about your rights that are linked to such processing. Therefore, we want to remind you of the existence of the following rights: Right to request access to the personal data we hold about you; Right to rectification or erasure of such data; and Right to obtain restriction of processing or to object to such processing.

In particular, you have the right to access your personal data, to obtain the updating, the adjustment and the erasure of the personal data and you can exercise the rights to restrict and to object the processing. You can exercise the rights provided by Articles 15 and the following of the GDPR contacting the following email address info@womencyberforce.lu.

In order to avoid unlawful access to your personal data, we will request you to provide proof of your identity. If you have any queries about this Privacy Notice or experiencing any other privacy issue, we strive to promptly address any privacy-related complaints. If you have a complaint related to the processing of your personal data by WCF, please contact us.